3-300 General Work Rules
3-301 HOURS OF SHIFT (03/15/02)
Commanders shall establish the work hours for shifts under their commands, subject to review by the Administration and in accordance with individual employee labor agreements. Commanders of uniformed personnel shall ensure that staffing levels on Friday and Saturday Night Watches exceed those of other days. Staffing levels shall at all times be sufficient to provide adequate 24-hour service to the public.
More information on work schedules may be found in individual employee labor agreements.
3-301.01 HOURS OF SHIFT – CHANGE TO DAYLIGHT SAVINGS TIME (03/15/02)
When clocks are set back one hour in the Fall, employees normally scheduled for mid or night shifts that cross over or end at the daylight time change (usually 0200), will work an extra hour. Employees will be compensated for the additional hour worked per their individual labor agreements. (7/11/05) (9/12/06)
3-302 EMPLOYEES TO REMAIN AT WORK UNTIL PROPERLY
(A-B) RELIEVED (03/15/02)
MPD employees shall work the full time assigned and shall not leave work until they are properly relieved, except in the following cases:
- An employee assigned to duties not normally requiring continuity of assignment into the next shift shall remain at work until the end of the shift.
- An employee is instructed to leave work by a supervisor.
3-303 ABSENT WITHOUT LEAVE (03/15/02)
Employees are absent without leave (AWOL) when they fail to report for work or abandon work or assignment without proper authorization.
If an investigation indicates that an AWOL violation occurred, an Internal Affairs Complaint Form (MP-3401) shall be completed. A sustained finding requires that an individual be marked “AWOL” for the day in question and lose a day of pay, notwithstanding any other punitive measures. Should the day in question, as a result of the findings, be marked “AWOL,” MPD Human Resources personnel shall notify MPD Payroll so that they may take appropriate action.
3-304 TELEPHONE AND ADDRESS REQUIREMENTS (12/03/01) (1/15/08) (05/24/13)
A. Employee Phone Requirements
1. Employees are required to maintain a personal cell phone or hard-wired telephone in their residence.
2. Pager numbers cannot be used in lieu of a home phone number.
3. Department issued cellular phones shall not be used as an employee’s primary contact number. (05/24/13)
4. Employees shall update telephone information in Workforce Director within three business days of the change. (05/24/13)
B. Employee Address Requirements
1. A residential address is a street address with indication of municipality. A Post Office box may precede or follow the street address, but shall not be used independently as a residential address. (2/1/05)
2. Work addresses, MPD addresses, or any City facility addresses shall not be utilized for any personal residential declaration or personal vehicle registration.
3. Work addresses, MPD addresses, or any City facility addresses shall not be used as residential address on a driver’s license or for receiving personal mail. (2/1/05) (1/15/08) (05/24/13)
4. Employees shall report a change to their residential address by completing the Employee Information Update form, found on MPD Net under Forms. (1/15/08) (05/24/13)
a. Employees shall forward the Employee Information Update form to Research/Policy Development, Room 100, and City Hall within three business days of the change. (05/24/13)
b. Research/Policy Development will forward a copy to MPD Payroll and place the original in the appropriate personnel file. (05/24/13)
3-305 PHOTOGRAPHING AND FINGERPRINTING EMPLOYEES (03/15/02)
It is the MPD’s policy to photograph and fingerprint all employees for identification purposes as a condition of employment. Identification data obtained on employees is classified as private and can only be released by the Administration pursuant to the provisions of the Minnesota Data Privacy Act.
3-306 REQUESTS FOR TRANSFER (03/15/02)
A Request for Transfer form (MP-6602) shall be completed in quadruplicate. All copies shall be routed through the appropriate chain of command and forwarded by the appropriate Bureau Head to MPD Human Resources, within five working days. (7/11/05)
MPD Human Resources personnel will distribute a copy to each of the following:
- The Commander of the assignment area requested
- The appropriate Bureau Head
- The employee’s personnel file
- The requesting employee (indicating that it has been received and processed)
Written requests for transfer will be considered biweekly throughout the year. MPD Human Resources maintains the current year’s transfer request file electronically for one year.
Prior to the scheduled Commander’s meeting, MPD Human Resources personnel will forward electronically a copy of the transfer request list to each Commander and Bureau Head. Any additional transfer requests or negotiated transfers may appear on an addendum at the scheduled Commander’s meeting.
Transfers that are not approved will remain on the transfer request list for a period of one year.
Leaves of absence, resignations, retirements, terminations, and other transfers deemed necessary by the Administration may be discussed at the Commander’s meeting.
If a transfer is approved by Police Administration, MPD Human Resources personnel will publish and distribute the Personnel Order and the employee’s supervisor will notify the employee. The employee’s personnel file will then be updated by MPD Human Resources personnel from the Personnel Order.
Employees wishing to cancel a transfer request shall send a memo to MPD Human Resources, with a copy to their Commander, requesting that their name be removed from the transfer request list.
When an employee experiences a change in assignment and/or a promotion, all of the employee’s requests for transfer will automatically be removed from the transfer request list.
3-307 RESIGNATIONS (03/15/02) (05/24/13)
When an employee resigns, he/she shall be instructed by his/her commander to submit a properly completed Resignation Form (CSC-35) to MPD Payroll. The form can be obtained from MPD Human Resources or MPD Payroll. (7/11/05)
3-308 SMOKING/TOBACCO USE RESTRICTIONS (03/15/02) (07/01/11) (05/24/13)
In accordance with City Council Resolution 93R-156, smoking is prohibited in any City-owned facility, leased space, and all City vehicles. (7/11/05)
MPD employees shall not use tobacco products while on-duty when in direct contact with the public. (07/01/11)
Tobacco use is prohibited within a crime scene area. (07/01/11)